To ensure that your visit to Hobart and the experience of the conference is as enjoyable as possible, here is a list of Frequently Asked Questions which will hopefully provide you with all the information you need.

We encourage you to read through this before you attend. Please contact us if you have a question that we haven’t answered.

Conference Venue

Taxis, UBERS, buses, trains and hire cars are all great methods of transportation when in Hobart.
Click here to view more information on transport in Hobart.

Secure your vehicle in our undercover car park with 24/7 access and peace of mind. Please note there is no elevator access to the lobby. We recommend unloading excess or heavy luggage on our front driveway located at the front of the hotel when you check-in.
Parking for in-house accommodation guests is just $25 a night for self-parking, or $50 for our valet service.
*Height restriction of 1.9M applies to the car park.
The car park fills up very early, so we encourage people to either carpool or take public transport.

During the Conference

Dress Code

Conference: Casual Business
Welcome Reception: Smart Casual
Conference Dinner: After Five

The registration desk location will be located in Hobart. Please direct any questions you may have regarding registration, session attendance or other elements of the conference to Leishman Associates staff at this desk.

Delegates and exhibitors will be provided with an individual name badge, which will give you access to all sessions and social events that you have registered to attend. This must be worn at all times within the conference venues.

A Conference App will be available to download for iOS and Android through the App Stores. The app will contain all the information with regards to the conference and the program. If you have difficulties downloading/navigating the app, please see Leishman Associates staff at the registration desk.

In the lead-up to the conference, edits will be made to the program. See the latest version of the program on the website and Conference App. Any changes to the conference program during the conference will be announced during housekeeping notices each morning. You may also check with Leishman Associates staff at the registration desk.

Photography and Recording by Attendees:

  • Attendees are permitted to take photographs for personal or social media use during sessions, provided they do not disrupt the proceedings and the presenter has not indicated otherwise.
  • Presenters have the option to display a “No Photography” icon on their slides or posters to indicate their preference. If no such indication is present, photography is generally permitted.
  • Audio and video recording of sessions by attendees is prohibited unless prior written consent is obtained from the presenter.

Official Conference Photography:

  • An official photographer will be present at the conference. Photographs taken may be used for promotional purposes.
  • If you prefer not to be photographed, please inform the photographer or a member of the conference staff.

Social Media Sharing:

  • When sharing images or content from the conference on social media, please credit the presenter and use the official conference hashtag
  • Do not share images of individuals under 18 years of age without explicit permission from a parent or guardian.

Respect and Consideration:

  • Be mindful of others’ preferences regarding photography and recording. Always ask for consent before capturing images or recordings of fellow attendees.
  • Avoid using flash photography during sessions to prevent distractions.

A photographer will be at the conference. The photos may be used for ANZFSS Conference 2027 social media and websites. If you have any issues with being photographed, please notify the photographer or Leishman Associates staff.

Conference venue has free Wi-Fi available to all guests. There is no password to join the network; however, guests must agree to the terms and conditions outlined on the pop-up screen.

PLEASE NOTE: The internet is not to be used to view or download any illicit material, including movies, music etc.

The members of the conference organising committee and Leishman Associates accept no liability for personal accident of loss or damage suffered by any participant, accompanying person, invited observer or any other person by whatever means. Nor do we accept liability for any equipment or software brought to the conference by delegates, speakers, sponsors or any other party. Please protect your personal property.
Do not leave laptops, cameras, and other valuable items unsecured. Be conscious of individuals who appear out of place and do not wear a conference name badge. Advise Leishman Associates staff if this does not occur.

Registration fees do not include insurance of any kind. It is recommended that participants take out their own general travel insurance. It is suggested that the insurance policy should also cover loss of fees/deposit, airfares, accommodation charges, medical expenses, loss or damage to personal property and repatriation expenses. The insurance should cover loss arising from the cancellation of the conference by the organisers or a person’s inability to attend due to any reason whatsoever. No responsibility is taken by the conference managers for any person not holding insurance.

Various components of this event are being handled by Leishman Associates, a Professional Conference Organiser (PCO). Leishman Associates may be contacted regarding any matters relating to the event management. Further information about the PCO can be found at the following website: www.leishman-associates.com.au

If you have advised us of any special dietary requirements during the registration process, the caterers at each function have been provided these. A special buffet table will be set during the day for special diets. If you are unsure, please see venue staff.

We will not tolerate harassment of conference participants in any form.

Conference participants violating the Anti-Harassment Policy may be sanctioned or expelled from the conference without a refund at the discretion of the conference organisers.

If you experience any bad behaviour and/or you feel uncomfortable or unsafe during the conference, please contact the Conference Organisers.

Speaker, Chairperson or Presenter

I am a Chairperson, what should I do?

Chairpersons will receive an email prior to the conference, reminding them of their responsibilities. If you are a chairperson and do not receive this, or have additional questions, please contact Helene at Leishman Associates (03 6234 7844).

Please bring your PowerPoint presentation with you when you register. All speakers should present themselves to the Speakers Preparation Room, at least two hours prior to their scheduled presentation time, to upload their presentation. Speakers are also requested to assemble in their session room 5 minutes before the commencement of the session, if possible, to meet with their session chair and to familiarise themselves with the room and the audio-visual equipment. There will be facility to test and modify your presentation if required within the Speakers Preparation Room.

All presentations need to be 16:9 in ratio.

Accommodation

How do I pay for my accommodation?

When you book your accommodation your credit card details will be transferred to the hotel as a guarantee of your booking. Please visit our accommodation page for more information about the Terms and Conditions of the accommodation booking.

All amendments and/or cancellations of individual bookings must be received in writing to Leishman Associates. Please check the terms and conditions of each hotel, for cancellation terms.

Cancellation and Disclaimer

I need to cancel my registration, what do I do?

Cancellations must be received in writing – mail, email – to Leishman Associates. Cancellations will not be deemed to be received until you have written confirmation from Leishman Associates. If you have not received acknowledgement within two business days, please contact Leishman Associates on (03) 6234 7844.

See our Terms and Conditions page for full details.

All intellectual property rights of the event, and all materials distributed at or in connection with the event is owned by the Host, Leishman Associates, Sponsors, &/or Speakers presenting at the event. Participants may not use, reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the conference, content, or in any materials distributed at or in connection with the Conference for any reason without the prior written permission from the Host.

No part of the event may be recorded, reproduced or transmitted in any form or by any means, electronically or mechanically, including but not limited to video or audio recording, photography, photocopying or any other information storage or retrieval system known now or in the future, without the explicit written permission of the Host.

ANZFSS reserves the right to amend or alter any advertised details relating to dates, program and speakers, if necessary, without notice, as a result of circumstances beyond their control. All attempts have been made to keep any changes to an absolute minimum.

Not receiving event emails

I am not receiving event emails

Sometimes emails don’t get through firewall settings. To overcome this issue, please email conference@leishman-associates.com.au if you find you are not receiving conference correspondence.